Notice to contributors
|
INSTRUCTIONS TO AUTHORS
The Journal of the Lepidopterists’ Society is a
quarterly publication by the Lepidopterists’ Society.
Contributions to the Journal may address any aspect of Lepidoptera study,
including systematics, natural history, behavior, ecology, distribution, biogeography,
and evolution. Categories are Articles, Profiles, General
Notes, Technical Comments, Book Reviews, Obituaries, Feature Photographs, and
Cover Illustrations. Obituaries
must be authorized by the president of the Society.
Requirements for Feature Photographs and Cover Illustrations are in volume
44(2):111.
Send Journal submissions to the editor
at the above address (or electronically to: scholtensb@cofc.edu). Contributors should feel free to recommend
one or two reviewers upon submission of their manuscript.
Send requests to review books for the Journal and book review manuscripts
to Phil DeVries (or electronically to: pjd@mpm.edu). Short manuscripts concerning new state
records, current events, and notices should be sent to the News, Dale Clark. at
daleclark@dallasbutterflies.com.
Specific instructions for electronic submissions appear below.
GENERAL MANUSCRIPT GUIDELINES
Submit manuscripts in triplicate, typewritten, entirely
double-spaced, with wide margins, on one side only of white letter-sized paper.
Use a legible typeface (preferably a serif font)
to allow for easy identification of letters and numbers (e.g., number 1, lower
case L, and
upper case I). Do not break words with
hyphenation at the right margin of the page. Do
not use right justification. Number pages in
the upper right corner.
When submitting hardcopies of the manuscript via regular
mail, submit them flat, not folded. Submit
original illustrations only after the manuscript has been revised and accepted.
Authors should provide a diskette or electronic
copy of the final accepted manuscript in a standard PC or Macintosh-based word
processing format. Submit original
illustrations either in mounted or electronic form.
When
submitting electronically,
attach a standard PC or Macintosh-based word processing file, or a PDF file, to
your
letter of submission via email. If your word
processing files include symbols such as
t
hose for male, female, µ
a
@
±
â,
or special table formats, please submit one hardcopy via regular mail. Contributors
can also send scanned figures
electronically. Upon receipt, the editor will
check your files for problems of incompatibility between computer applications
or systems. Electronic submission expedites revision and
publication, and it is strongly recommended.
ARTICLES, PROFILES, AND TECHNICAL COMMENTS
Organize articles, profiles, and technical comments as follows:
title page (page 1), abstract and key words page (page 2), text (pages 3 +),
acknowledgments page (numbered), literature cited pages (numbered), tables (numbering
optional), explanation of figures (numbering optional), and copies of figures
(page
numbers not recommended).
Title page. The
title page should include the manuscript title, author’s name, affiliation, and
full
address, including email address when available. Unless
indicated otherwise, it is assumed that the senior author of multiple authored
contributions will revise both the manuscript and page proofs.
Make title explicit, descriptive, and as short as possible. It is unnecessary
to include the word Lepidoptera
in the title. List family names and other
higher level taxonomic categories in parenthesis.
Abstract and key words page. The indented word "ABSTRACT." (in large
capitals, boldface, and followed by a period) precedes a meaningful digest of
the
manuscript. An abstract in Spanish can follow
the English abstract if desired by the author.
Up to five key words or terms not in the title should accompany
Articles (it is unnecessary to include the word Lepidoptera), entitled Additional key
words.
Text. Write
with precision, clarity, and economy. Use the
active voice and the first person whenever appropriate.
Mark major sections of the manuscript with centered headings set in
small caps, but do not use a heading for the introduction.
Headings for taxonomic, natural history, and experimental contributions will
differ and should follow standard scientific format.
Use articles published in the Journal as models. Subheadings within a section are followed
by a period and set in boldface. The example
below shows a heading and subheading:
RESULTS
Field studies. From
1959 through 1988, 18,255 Biston betularia …
In taxonomic manuscripts, taxon names can be used both as
headings and subheadings. They should be
centered, italicized, and followed by the author’ name in roman type. Year of
publication is optional; if provided, it
should be separated from author’s name by a comma.
Indicate new taxa and change in status of a taxon in English, spelled fully,
and in boldface (e.g., new species, new combination, new synonym). New taxa with
author and status appear entirely in
boldface. When needed, authors’ initials
may be added to elucidate their identity. In
the examples below, the genus name appears as a section heading, and species names
are
subheadings; new status is assigned to one species, and one is being described
as new:
MYLON GODMAN & SALVIN, 1894
Mylon orsa Evans, 1953
Mylon exstincta Mabille & Boullet, 1917, new status
Mylon simplex Austin,
new species
Descriptions should be clear and concise, employing standard terminology
(e.g., head scoli, not head horns) and traditional plural derivations (e.g., larva,
larvae; tarsus, tarsi; valva, valvae), and include measurements (mean, range)
and number
of examined specimens when applicable. Abbreviations
such as FW (forewing) and HW (hindwing) can be used to abridge text. Depending
on the circumstances, terminology for
descriptions can be used either in the singular or plural forms, but text should
be
internally consistent.
When appropriate, manuscripts must name a public repository where
voucher specimens documenting the identity of organisms can be found. Kinds of reports that require
vouchering include
descriptions of new taxa, life histories, host associations, immature morphology,
and some
experimental studies.
In both descriptive and experimental studies, make reference to
figures (abbreviated Fig. or Figs.) and tables (Table, not abbreviated) whenever
appropriate, and these should be numbered and listed sequentially in the text
(i.e., Fig.
1 should be listed in the text before Fig. 2).
Examples of how to list references in text
are: Remington (1963), (Fruhstorfer 1913), Vansconcellos-Neto (1986, 1991), DeVries
(1991a, b), Vane-Wright and Ackery (1989), (Clarke & Sheppard 1960), Rothschild
et al.
(1979). Unpublished data should be
cited as (unpublished), or (HFG unpublished) to single out one of multiple authors
when
appropriate. Personal communications
should be cited as (J. W. Brown pers. com.). Manuscripts
in press should be cited as such both in the text and Literature Cited section,
e.g., Epstein (in press). Only those
manuscripts accepted for publication should be cited as “in press;” do not cite
submitted papers or papers in review as “in press.”
Use the following general guidelines for notations, measurements,
symbols, and other items. The first
mention of a plant or animal in the text should include the full scientific name with
author and family. For measurements,
use metric units and abbreviate them correctly (e.g., 15 km, 20 µg). For time, use a 24 h clock (0930 h, not
9:30 AM). For date, use “day
month year” format. Spell
months fully; use full notation for year.
As a recommendation of manuscript style, numerals can be used when
indicating day of the month, measurements, statistics, anatomical counts (e.g.,
4 setae),
standard entomological terminology (e.g., forewing vein M3), and numbers of specimens
examined (e.g., 2 specimens), but should be otherwise expressed in their word
equivalent
between one (1) and nine (9). It is desirable
to use male and female symbols to condense accounts of examined material. Use italics for scientific names only
(genus and below). Underline only
where italics are intended. Do not use
italics for emphasis (e.g., this species occurs only at elevations above 800 m). Use roman type for Latin abbreviations and
expressions (i.e., e.g., ca., et. al., sensu strictu, in situ, ad libitum, a priori).
Acknowledgments page. Under
the centered heading ACKNOWLEDGMENTS, in one single paragraph list persons that
contributed to the
study using either their full name or initials, but remaining consistent throughout
the
text. Fully spell out names of institutions. List permit granting institutions
when applicable. Acknowledge financial support at the end of the
paragraph, followed by grant number when applicable.
Literature Cited pages. List
references alphabetically under the centered heading LITERATURE
CITED. Write
authors’ names in small caps, and use roman type for both reference and journal
titles, except for scientific names and special notations.
Abbreviate journal titles should as listed in the international Serials
Catalogue: Part I: Catalogue (International Council of Scientific Unions Abstracting
Board, 1978), except when they consist of a single word (e.g., Biotropica). Examples
are listed below.
Books:
SHEPPARD, P. M. 1959. Natural selection and heredity. 2
nd ed.
Hutchinson, London. 209 pp.
Book chapters:
JANZEN, D. H. 1988a. Guanacaste National Park: Tropical ecological and biocultural
restoration,
pp. 143-192. In Cairns, J. J. (ed.),
Rehabilitating damaged ecosystems. Vol. II. CRC Press, Boca Raton, Florida.
Journal articles:
POLLARD, E. 1977. A method for assessing changes in the abundance of
butterflies. Biol. Conserv. 12:115-124.
Multiple authors:
NICOLAY, S. S. & G. B. SMALL JR. 1969. A new subspecies of Pyrrhopyge creon
(Hesperiidae) from Panama. J. Lepid. Soc.
23:127-130.
FAIRCHILD, W. L., D. C. EIDT, & C. A. A. WEAVER. 1987. Effects
of fenitrothion insecticide on inhabitants of leaves of the pitcher plant, Sarracenia
purpurea L. Canad. Entomol. 119:647-652.
Multiple citations of the same author:
BELL, E. L. 1931. Studies in the Pyrrhopyginae, with descriptions of
several new species (Lepidoptera, Rhopalocera, Hesperiidae). J. New York Entomol.
Soc. 39:417-491.
------. 1933. Studies in the Pyrrhopyginae, with descriptions of
new species (Lepidoptera, Rhopalocera, Hesperiidae).
J. New York Entomol. Soc. 41:265-295, 481-529.
Manuscripts in press:
JANZEN, D. H. In press. Ecology of dry forest wildland insects in the Area
de Conservación Guanacaste, northwestern Costa Rica.
In Frankie, G. W., A. Mata & S. B. Vinson (eds.), Biodiversity
conservation in Costa Rica: learning the lessons in seasonal dry forest. Univ.
Calif. Press, Berkeley.
Proceedings of meetings:
PHILBRICK, R. N. (ed.) 1967.
Proceedings of the Symposium on the biology of the California islands. Santa Barbara
Botanic Garden, Santa Barbara, California.
Theses and dissertations:
PENZ, C. M. 1996. The higher-level phylogeny of the passion-vine
butterflies (Nymphalidae, Heliconiinae). Ph.D. Dissertation. University of Texas,
Austin,
Texas.
Computer programs:
MADDISON, W. P. & D. R. MADDISON. 2000. MacClade: version 4.0 PPC. Sinauer,
Sunderland.
Anonymous institutional or organizational publications:
International Code of Zoological Nomenclature. 1985. 3
rd
ed. International Trust for Zoological Nomenclature (BM[NH]). University of California
Press, Berkeley, California.
Tables. Number
tables consecutively in Arabic numerals. Label
them in small caps (e.g., TABLE 1. ) and use a concise and informative heading.
Type each table on a separate
sheet and place
after the Literature Cited section, with the approximate desired position indicated
in the
text. Avoid vertical lines and vertical
writing.
Explanation of Figures. Type
figure legends double-spaced, on a separate sheet (not attached to the illustrations),
headed EXPLANATION OF FIGURES. Use a separate
paragraph for each legend. Color
illustrations are encouraged; contact editor for submission requirements and cost.
Figures. Illustrate
only half of symmetrical objects such as adults with wings spread, unless whole
illustration is crucial. Mount photographs
and drawings on stiff, white backing, arranged in the desired format. Bear in
mind that your illustrations will be
reduced to fit a Journal page (plan to make lettering sufficiently large), and
that the
figure legend will appear at the bottom of the page (Journal page:16.5 cm width,
22.5 cm
height). Illustrations larger than letter
size are not acceptable and should be reduced photographically to that size or
smaller. On
the back of each illustration, print the author's name and figure numbers as cited
in the
text. Figures, both line drawings and
photographs, should be numbered consecutively in Arabic numerals; do not use
“plate.”
GENERAL NOTES
Organize notes without page breaks as follows: title (all capitals), additional
key
words, text, literature cited, author name and full address, including email address
when
available. Do not divide text into sections,
but use boldface, indented headings when necessary (for an example, see Cordero
1999, J.
Lepid. Soc. 53(4):169-170). Keep figures and
tables to a minimum, but use when necessary. Acknowledgments
are given in the last paragraph of the text, without a section heading. Title,
Additional key words, and Literature Cited
follow the same format as articles. General
guidelines for notations, measurements, symbols, and other items are also the
same as for
articles.
BOOK REVIEWS
Provide full reference and supplementary information as in the example below,
followed by text, author’s name, and full address, including email address when
desired. Text should include a detailed
overview of the book reviewed and the author’s critical appreciation of contents,
scientific merit, illustrations, and other pertinent issues.
THE MOTHS OF BORNEO, Part
9, Family Geometridae (incl. Orthostixini),
subfamilies Oenochrominae, Desmobathrinae, Geometrinae, and Ennominae addenda,
by Jeremy
Daniel Holloway. 1996. Malayan Nature Journal 49: 147-326. Published in the
Malayan Nature Journal and also
produced in paper covers by Southdene Sdn. Bhd., Kuala Lumpur, Malaysia. 427
figures, 12 color plates. Soft cover, sewn binding, 17.9 X 25.3 cm., ISBN:
983-99915-3-1. Available from Southdene Sdn.
Bhd., P.O. Box 10139, 50704 Kuala Lumpur, Malaysia; Phone: 603-4022-2643;FAX:
603-4022-226;, e-mail: hsbar@pc.jaring.my; website: www.edi.co.uk/barlow; Price
$26.00,
Ł18.00 (including surface mail overseas).
PAGE CHARGES
For authors affiliated with institutions, page charges
are $50 per Journal page. For
authors without institutional support, page charges are $25 per Journal
page. For authors who are not members of the
Society, page charges are $75 per Journal page.
Authors will be charged a full page price for any partially filled pages. Authors
unable to pay page charges for
any reason should apply to the editor at the time of submission for a reduced
rate or free publication. Authors
of Book Reviews and Obituaries are exempt from page charges.
PAGE PROOFS
The edited manuscript and galley proofs will be mailed to the
author for correction of printer's errors. Excessive
author's changes will be charged to authors at the rate of $3.00 per line. A
purchase order for reprints will accompany
proofs.
CORRESPONDENCE
|